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Enrollment Summary Shows Transferred Out Students  View Printable Version 
Wednesday, January 06 2010 @ 03:53 PM Central Standard Time
Contributed by: bcbrock

PowerSchoolOn the PowerSchool Start Page, click 'Enrollment Summary'.

Click the total number of students in the 'Total In Grade' column.

Do you see any students that are in black text, that you can't click on? If so, you are seeing the result of PowerSchool "forgetting" to update a field properly during the overnight tasks it runs. The field is Enrollment_SchoolID, and it should be set to the school number where the student is attending. If PowerSchool does not update this field properly when transferring students between buildings, that student will continue to be included on your Enrollment Summary report, even though he or she is no longer attending your school.

Fortunately, there is a way to update this field manually. Unfortunately, since the student has been transferred out of your building, YOU cannot do it. The school where the student is now attending must fix the problem for you.

It may be a good idea to make checking for problems with this field part of your normal routine!

To make identifying students with this problem simple, I've created a SQLReport (Enrollment Summary Fix) that will automatically find any students at your building who need to have the Enrollment_SchoolID field updated. After running the report, make any students listed your current selection, then use the 'Student Field Value' function to manually update the field. Click 'read more' below for photos.

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Public Portal Calendar Subscriptions  View Printable Version 
Thursday, December 17 2009 @ 04:07 PM Central Standard Time
Contributed by: bcbrock

PowerSchoolIt has come to our attention that there has been difficulty with the public portal and subscribing to calendars. After investigating, here is what we've discovered.

  1. This issue affects clients who are using windows-based calendar programs such as Microsoft Outlook.
  2. This issue is not isolated to Muscatine Schools. It has been widely reported from school districts across the nation.
  3. According to the Parent Portal User Guide, published by Pearson Education, Inc.,

    "In order to use My Calendar, you must first have iCal installed on your computer. You will need Mac OS X version 10.2.3 or later to use iCal."

  4. There has been success in subscribing to PowerSchool calendar links using Google Calendar, regardless of which operating system is in use.

Unfortunately, the way the My Calendars page works is "hard coded" into PowerSchool - there is no way for us at Muscatine Schools to alter it's design, implementation, or behavior. We have contacted the company that develops PowerSchool to express our desire to make these links work with Windows based calendar programs.

We would like to assure Parents and Guardians using the PowerSchool Public Portal that we remain committed to providing you with the best possible experience in using it, and will provide updates regarding this issue when new information becomes available.

This article can be accessed via the following URL:

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Blank Columns Report  View Printable Version 
Tuesday, November 17 2009 @ 07:25 PM Central Standard Time
Contributed by: bcbrock

PowerSchoolA school is a very busy place, and we often need to keep track of information on a student-by-student basis. If there isn't a well established method of tracking that information, we are left to our own methods to keep on top of it.

The Blank Columns report is a new tool that we are providing to you for ad hoc tracking of your students. The report will simply list your selection of students, and provide blank columns that you can use to manually record any number of items.

This report is available to users of the admin and teacher portals of PowerSchool. Teachers can run it for any selected class; admin users can run it for any selection of students.

Click the read more link below for more information and previews of what the report looks like.

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Fun with Photos  View Printable Version 
Wednesday, November 11 2009 @ 04:41 PM Central Standard Time
Contributed by: bcbrock

PowerSchoolThe LifeTouch disks are coming in, and student photos are being loaded onto PowerSchool. You will soon see a thumbnail photo next to the student's name on every student page!

Here's something you may not know. If you select a group of students, then choose the "List Students" option, try typing in "studentphoto" for one of the fields you'd like to include in the list!

How do you find out which students do not have a photo and may need to go to picture re-take day? Search for "PhotoFlag#1".

Post a comment  [ Views:: 1,783 ]  

PowerTeacher Attendance Summary  View Printable Version 
Thursday, November 05 2009 @ 03:20 PM Central Standard Time
Contributed by: bcbrock

PowerSchoolClick the "read more" link below to watch a 1 minute video introducing the Attendance Summary feature for PowerTeacher.

Note: This report shows the number of absences, not the number of days.


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Perfect Attendance  View Printable Version 
Wednesday, November 04 2009 @ 11:51 AM Central Standard Time
Contributed by: bcbrock

PowerSchoolTo find students with perfect attendance, follow these steps:

Select a group of students (optional)

Start Page > Special Functions > Search For Perfect Attendance

Attendance Mode to use = Meeting

Students to scan: Either the group you selected, or all currently enrolled students

Date range to scan: Enter the beginning and ending dates PowerSchool should search

Disregard codes: Enter any attendance codes that PowerSchool should ignore. For example, the attendance code "A" represents a school activity. Students participating in a school activity probably shouldn't be counted absent for a Perfect Attendance count. Be sure to specify which attendance codes should NOT be counted against the student.

Click submit.

PowerSchool will run the search, resulting in a new selection of students. Using the Group Functions options, you can now do any number of things, including printing a report, mailing labels, or listing the students.

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Another Health Chart  View Printable Version 
Monday, October 26 2009 @ 02:33 PM Central Daylight Time
Contributed by: bcbrock

PowerSchoolLast week, I showed you how you could use the Class Rosters (PDF) report to create an ad-hock Health Screening Chart. Using the same techniques, you should be able to use that particular report to generate any number of lists, based on class rosters.

What if you want the health chart, but not restricted to any particular class list though? In this case, I've created what is called an Object Report in PowerSchool for this specific purpose. An Object Report is a type of report that you are unable to modify the appearance of, but that can be printed for any group of students.

If you wanted to print off the charts for all 8th grade students, click the "8" on the start page to select all 8th graders, then from the drop-down menu, click on "Print a Report". Select the "Health Screening Form" and click submit. PowerSchool will generate the PDF file for you, and leave it in your print queue.

Post a comment  [ Views:: 1,542 ]  

Class Roster Health Charts  View Printable Version 
Thursday, October 22 2009 @ 11:06 AM Central Daylight Time
Contributed by: bcbrock

PowerSchoolThe Class Rosters (PDF) report has a lot of flexibility in what information you can display with it. You can add various fields or even blank columns to your printed report.

This article will show how to print health charts that nurses can use when doing their health screenings.

Click the read more link below for instructions and a photo.

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Revised Comment Bank  View Printable Version 
Tuesday, October 06 2009 @ 09:35 AM Central Daylight Time
Contributed by: bcbrock

PowerSchoolTeachers who've used InteGrade Pro over the past several years know that the comment bank was incredibly unwieldy, often repeating the exact same comment multiple times. It was decided that we were going to re-work those comments and try to get a more efficient list for use in PowerTeacher Grade Book.

We began by putting it to a vote. Teachers were invited to complete an online survey, where they indicated their favorite, most often used comments, and which comments worked best for the subject area that they taught.

Click the "read more" link below to continue and to download a spreadsheet containing the current list of comments...

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Most Recent Post: 10/12 11:34AM by eayering  [ Views:: 3,427 ]  

Search Students District-Wide  View Printable Version 
Monday, October 05 2009 @ 08:38 AM Central Daylight Time
Contributed by: bcbrock

PowerSchoolThe ability to search for students on a district-wide basis has now been added to PowerSchool. This feature will allow you to identify the building where any given student is attending, and what their current enrollment status is. This feature does not allow you to open student records for editing.

Directly under the search field on the Start Page, click the "District Search" link to open the search page. You can enter a full last name, or partial last name. For example:

Searching for...



Click the "read more" link below for screenshots.

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Most Recent Post: 10/05 10:16AM by jhdrumm  [ Views:: 2,350 ]  

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